Capture Supplier Invoices
Invoices are read out, verified, and transferred to the ERP, including reconciliation with purchase orders.
Savings 5 to 8 h per weekUse cases
Concrete tasks, measurable relief.
Where digital employees are already handling routine today, organised by task area. Every case with realistic savings and the technology that fits. Your case not listed? We will find it in the free initial analysis.
Task area
Document AI reads, checks and hands over before anyone types anything in.
Match Order Confirmations
Incoming order confirmations are matched against the purchase order and filed in a structured manner, as at MIAVIT with around 40 documents per day.
Reference 40 documents per dayDelivery Notes & Goods Receipt
Delivery notes are captured and checked against the goods receipt; discrepancies are assigned as tasks to the right team.
Discrepancies immediately visibleClassify Incoming Mail
Emails and documents are identified, categorised, and routed to the responsible department, with priority and context.
Distribution without manual sortingTask area
Sign-offs run in order instead of by endless email back-and-forth.
Approval Workflows
Approvals run from submission through to decision with clear escalation paths instead of chasing people by phone.
Processing Time minus 85 percentLeave Requests
Request, approval, and calendar entry run automatically, without form chaos and follow-up questions.
Savings 2 to 3 h per weekContract & Document Approvals
Versions, responsibilities, and deadlines are managed; every approval is traceable and documented.
Every Approval fully traceableTask area
03
HR & onboarding
New employees are fully productive on day one.
Employee Onboarding
Accounts, access, hardware checklists, and welcome materials are fully set up on the first day.
Savings 3 to 5 h per hireOffboarding & Access Revocation
When an employee leaves, access is systematically revoked and handovers are documented, with no forgotten accounts.
Access Rights fully revokedWeekly & Monthly Reports
Key metrics are collected from multiple sources, processed, and distributed as a finished report.
Savings 3 to 4 h per weekERP ↔ CRM ↔ DMS Sync
Master data and orders flow bidirectionally between systems, even without native integration.
Data States always in syncLead Management Pipeline
Enquiries from forms or email are parsed, transferred to the CRM, and assigned a follow-up; the sales team is notified.
No Lead never slips throughTask area
05
IT & service
Requests reach the right team, already sorted.
IT Ticket Routing
Requests are automatically classified and routed to the right team with priority and context.
Savings 2 to 3 h per weekSupport Triage
Tickets are sorted by urgency; critical cases immediately trigger a notification.
Critical Issues escalated immediatelyInternal Knowledge Assistant
An assistant built on your own documents answers routine questions with source references and clear boundaries.
Response Time from hours to secondsCopilot Enablement
Existing Microsoft 365 licences are finally put to use: agents on shared knowledge plus day-to-day training.
Licence Value activated, not wastedAI Phone Assistant
A voice agent answers every call, books appointments, and handles standard questions, around the clock and GDPR-compliant.
Calls 0 missed, 24/7Chat Agent for Website & Portal
An assistant responds based on your shared knowledge, in your tone of voice and with clear escalation rules.
Standard Questions answered immediatelyTask area
07
Public sector
Better citizen services despite staff shortages, with full data sovereignty.
Application Pre-Screening
Incoming applications are checked for completeness and pre-sorted; case officers make the final decision.
Pre-Screening 70 percent fasterIncoming Mail & Deadlines
Incoming mail is captured, records are filed in a structured manner, and deadlines are automatically monitored, without media breaks.
Deadlines monitored without gapsIntegration with Specialist Systems
Existing specialist systems are connected in compliance with the OZG framework; data remains on German servers.
Processes OZG-compliantCitizen Enquiries Outside Service Hours
A voice agent answers standard questions and captures enquiries with context, even in the evenings and at weekends.
Availability even after hoursTask area
08
Migration & special situations
When platforms are being shut down or costs are running away.
SharePoint Workflow Sunset
Bridging the shutdown of the SharePoint workflow engine in April 2026 cleanly, with migration to Power Automate.
Transition without process downtimeZapier / Make → n8n
Existing flows are migrated to self-hosted n8n, without task limits and without data being shared with US services.
Ongoing Costs often 80 to 90% lowerFree initial analysis
Which case has the greatest leverage for you?
In 60 minutes we look at your workflows and prioritise together. Non-binding, no preparation required on your part.
- Concrete assessment instead of a sales pitch
- First results in 30 days
- Fixed-price packages, no hourly rate