Law firm automation means taking over the recurring office organisation and leaving every legal decision with the lawyer. NordFlux assigns incoming mail from beA, paper and email digitally to the right file, secures deadlines twice over and onboards clients in a structured way, directly within your existing firm software. Data ownership stays in the firm, self-hosted is possible.
In small and mid-sized firms the deadline is existential and administration eats the productive time. Every unsorted beA message and every status call pulls someone away from the actual work.
Five workflows from the daily practice that can reliably be taken off your hands. Everything plugs into your existing case management, no one has to switch systems.
beA messages, scanned paper mail and emails are captured, recognised by file reference and sender, and proposed for the right file. The office checks and confirms instead of sorting every document itself.
Saving 1–2 h per day in the officeDeadline matters recognised from incoming mail are set up with a preliminary and a main deadline and cross-checked. On top of that, a second, independent reminder runs so that no deadline depends on a single person.
Effect no deadline resting on one person aloneFor a new mandate the power of attorney, data sheet and fee agreement go out automatically and come back into the file in a structured way. Returns are tracked, incomplete details are requested again.
Saving 30–45 min per new mandateCalls and messages about the status are recorded, assigned to the file reference and presented with a draft reply. Anything urgent is put through, the rest is bundled instead of being a constant interruption.
Saving noticeably fewer interruptions per dayAn assistant searches firm templates, briefs and sample wordings and finds the right passage in seconds. It draws only from your own documents, stays in your environment and does not replace legal review.
Saving searching templates from minutes to secondsWe rely on tools that fit data ownership and professional law, and connect them to your existing case management.
An assistant on your templates and briefs that delivers references and answers only from your documents. It runs in your environment, self-hosted is possible, so that mandate data never leaves the firm.
WorkflowsIncoming mail, deadline chains and onboarding returns run as traceable workflows in n8n. Every step is auditable and can be operated in the EU or on your own server.
If the firm works with Outlook, SharePoint and Teams, we attach the automation right there: filing mail, follow-ups and document order per file. This keeps the familiar interface while the routine disappears.
From the first conversation to a running workflow in four steps, at a fixed price agreed in advance instead of an open timesheet.
In 60 minutes we look at incoming mail, deadline flow and the most common queries. Afterwards you know which workflow is worth tackling first.
You receive a clear scope with a fixed price, without open timesheets. Anything concerning professional law and confidentiality we clarify in writing beforehand.
We build the first workflow into your firm software and test it on real cases. You see every step and approve it before anything runs automatically.
You receive a documented, traceable solution and keep control over every decision. On request we extend it with the next workflow.
If the biggest time drain is not the flood of mail but searching through templates and briefs, it is worth looking at the internal knowledge assistant. It searches only your own documents and stays in your environment.
In a free 60-minute initial analysis we look together at incoming mail, deadlines and queries. No obligation and no sales pressure, at the end you know where automation pays off first.
No. We exclusively automate the firm's organization: incoming mail, deadlines, onboarding and status inquiries. Legal review and every decision remain with you; the automation only prepares and presents.
Attorney-client confidentiality remains intact because client data does not leave the firm. The solution runs in your environment, self-hosted on request; data sovereignty is our starting point, not an afterthought. We clarify the professional-law requirements for service providers and the necessary agreements with you in writing beforehand, without providing legal advice.
Yes, we integrate beA messages alongside paper mail and email into a shared intake process. Documents are recognized, matched to file numbers, and presented for confirmation. Assignment only happens once the secretariat reviews the suggestion.
No. We connect what you have instead of replacing it. The automation docks onto your case management system and your Microsoft 365, so you stay in the familiar interface.
You receive a fixed price in advance for a clearly defined scope, not an open-ended timesheet. NordFlux is not listed in the BAFA consultant register, so consulting by us is not eligible under this programme; anyone wishing to use the subsidy needs to commission a registered consulting firm. In the free initial analysis, we tell you what is realistic for your firm.
