Law firm automation means taking over the recurring office organisation and leaving every legal decision with the lawyer. NordFlux assigns incoming mail from beA, paper and email digitally to the right file, secures deadlines twice over and onboards clients in a structured way, directly within your existing firm software. Data ownership stays in the firm, self-hosted is possible.
In small and mid-sized firms the deadline is existential and administration eats the productive time. Every unsorted beA message and every status call pulls someone away from the actual work.
Five workflows from the daily practice that can reliably be taken off your hands. Everything plugs into your existing case management, no one has to switch systems.
beA messages, scanned paper mail and emails are captured, recognised by file reference and sender, and proposed for the right file. The office checks and confirms instead of sorting every document itself.
Saving 1–2 h per day in the officeDeadline matters recognised from incoming mail are set up with a preliminary and a main deadline and cross-checked. On top of that, a second, independent reminder runs so that no deadline depends on a single person.
Effect no deadline resting on one person aloneFor a new mandate the power of attorney, data sheet and fee agreement go out automatically and come back into the file in a structured way. Returns are tracked, incomplete details are requested again.
Saving 30–45 min per new mandateCalls and messages about the status are recorded, assigned to the file reference and presented with a draft reply. Anything urgent is put through, the rest is bundled instead of being a constant interruption.
Saving noticeably fewer interruptions per dayAn assistant searches firm templates, briefs and sample wordings and finds the right passage in seconds. It draws only from your own documents, stays in your environment and does not replace legal review.
Saving searching templates from minutes to secondsWe rely on tools that fit data ownership and professional law, and connect them to your existing case management.
An assistant on your templates and briefs that delivers references and answers only from your documents. It runs in your environment, self-hosted is possible, so that mandate data never leaves the firm.
WorkflowsIncoming mail, deadline chains and onboarding returns run as traceable workflows in n8n. Every step is auditable and can be operated in the EU or on your own server.
If the firm works with Outlook, SharePoint and Teams, we attach the automation right there: filing mail, follow-ups and document order per file. This keeps the familiar interface while the routine disappears.
From the first conversation to a running workflow in four steps, at a fixed price agreed in advance instead of an open timesheet.
In 60 minutes we look at incoming mail, deadline flow and the most common queries. Afterwards you know which workflow is worth tackling first.
You receive a clear scope with a fixed price, without open timesheets. Anything concerning professional law and confidentiality we clarify in writing beforehand.
We build the first workflow into your firm software and test it on real cases. You see every step and approve it before anything runs automatically.
You receive a documented, traceable solution and keep control over every decision. On request we extend it with the next workflow.
If the biggest time drain is not the flood of mail but searching through templates and briefs, it is worth looking at the internal knowledge assistant. It searches only your own documents and stays in your environment.
In a free 60-minute initial analysis we look together at incoming mail, deadlines and queries. No obligation and no sales pressure, at the end you know where automation pays off first.
Nein. Wir automatisieren ausschließlich die Kanzleiorganisation: Posteingang, Fristen, Onboarding und Sachstandsanfragen. Die rechtliche Prüfung und jede Entscheidung bleiben bei Ihnen, die Automatisierung bereitet nur vor und legt vor.
Die anwaltliche Verschwiegenheit bleibt gewahrt, weil Mandatsdaten die Kanzlei nicht verlassen. Die Lösung läuft in Ihrer Umgebung, auf Wunsch self-hosted, Datenhoheit ist bei uns Ausgangspunkt und nicht Nachgedanke. Die berufsrechtlichen Anforderungen an Dienstleister und die nötigen Vereinbarungen klären wir vorab schriftlich mit Ihnen, ohne Rechtsberatung zu leisten.
Ja, wir binden beA-Nachrichten neben Papierpost und E-Mail in eine gemeinsame Eingangsstrecke ein. Dokumente werden erkannt, nach Aktenzeichen zugeordnet und zur Bestätigung vorgelegt. Zugeordnet wird erst, wenn das Sekretariat den Vorschlag prüft.
Nein. Wir verbinden, was Sie haben, statt es zu ersetzen. Die Automatisierung dockt an Ihre Aktenverwaltung und Ihr Microsoft 365 an, damit Sie in der vertrauten Oberfläche bleiben.
Sie bekommen vorab einen Festpreis für einen klar umrissenen Umfang, keinen offenen Stundenzettel. Für die geförderte Beratung ist NordFlux als BAFA-Berater in Vorbereitung, sodass ein Zuschuss zur Erstberatung in Reichweite rückt. In der kostenlosen Erstanalyse sagen wir Ihnen, was für Ihre Kanzlei realistisch ist.
