In property management, digital employees take over the same administrative routes again and again: capturing a damage report and passing it to the tradesperson, pre-sorting enquiries, monitoring deadlines per property. Your management software stays, we connect it and take the assembly-line work off your hands.
Every new homeowners' association and every rental property brings the same routes with it, just more often. Administration grows faster than the team, and the urgent things crowd out the important ones.
We start with the processes that repeat daily and that nobody likes doing. Every step stays visible and controllable for you.
A report from a tenant or advisory board is captured in a structured way, categorised by trade and assigned to the right tradesperson. The tenant automatically receives a confirmation of receipt and a status update once the appointment is set.
Impact Response in hours instead of daysIf someone calls at night or on the weekend with water damage, the phone assistant records the report in a structured way and files it in your system. Real emergencies it forwards to the on-call service according to your rules.
Availability 24/7 without on-call stressIncoming tenant and owner enquiries are sorted by property, unit and topic and provided with a draft reply. Your team checks and sends, instead of writing every email from scratch.
Savings 3–6 h per weekMaintenance contracts, technical inspections, heating checks and legionella testing are monitored per property and triggered as a task in good time. Nothing hangs on a single person and an Excel list any more.
Impact no missed inspection obligationInvoices, contracts, minutes and correspondence are automatically filed assigned to the right unit and the right property. For the service-charge statement, the receipts are then already sorted and ready.
Savings 2–4 h per weekWe do not replace your property management software, we attach the automation on the outside and connect the systems you already use.
A phone assistant records damage reports and standard enquiries in a structured way around the clock. It knows your properties, documents cleanly and forwards real emergencies to the right contact.
AutomationWith n8n we chain the steps from the report through the assignment to the status update to the tenant. On request, the processes run under German data sovereignty and stay traceable for you.
Your team asks in plain language about responsibilities, contracts or procedural rules and gets the answer including the source. That relieves experienced colleagues and gets new ones up to speed faster.
We start with a clearly bounded process and deliver at a fixed price, not on an open timesheet. That way you see the result before you invest bigger.
In 60 minutes we look at your administrative routes and find the process with the greatest leverage, often the damage report or the flood of enquiries.
You get a concrete proposal with a fixed price and a clear scope. No open timesheet, no surprise on the invoice.
We build the first stretch, connect it with your software and test it on real cases. Your team is trained in and keeps control at all times.
Once the first process runs cleanly, we tackle the next one. You decide step by step what gets automated next.
If continuous reachability for damage and enquiries is your biggest pain point, it is worth taking a closer look at AI telephony in detail. There we show how the phone assistant records reports and forwards them.
In the free initial analysis we go through your workflows for 60 minutes and pinpoint concretely where automation pays off. Non-binding and without sales pressure.
No. Your management software remains the leading system, we add the automation around it from the outside and connect the processes. Whether you work with a common property management solution or an in-house solution, we dock onto existing interfaces and email inboxes.
The report is captured in a structured way, categorized by trade, and the matching tradesperson from your list is commissioned. The tenant automatically receives a confirmation and a status update as soon as the appointment is set. You define the rules and can intervene at any time.
Yes, data protection is the starting point of every implementation when it comes to personal tenant data. We work data-sparingly and can operate the processes under German data sovereignty, self-hosted on request. What is processed remains traceable and documented for you.
We work at a fixed price per case, not on an open timesheet. After the free initial analysis, you receive a concrete offer with a fixed scope. NordFlux is not listed in the BAFA consultant register, so consulting by us is not eligible under this programme; anyone wishing to use the subsidy needs to commission a registered consulting firm.
Yes, the AI phone assistant captures reports around the clock in a structured way and enters them into your system. Genuine emergencies such as a burst water pipe are forwarded to the emergency service according to your rules, everything else waits in a structured way for the next business day. This reduces the on-call pressure on the team.
