Automation in a construction company connects the systems you already use and takes over the stretch from the enquiry to the final invoice, without everyone having to learn new software. In concrete terms, it handles quotes with follow-up chains, variation orders with deadlines and site photos that file themselves.
The crews are out, the phone is ringing, and in the evening there is a pile of notes and photos in the office. Whatever isn't handled straight away drops out of sight: enquiries, variation orders, records.
Five stretches of work that get left undone in almost every construction firm. Each of them can be implemented on its own, with your existing systems.
Every enquiry lands in the CRM automatically, with trade, property and contact person. After the quote, a follow-up chain starts: a reminder after a few days, a follow-up email, a task for the site management or the boss. No quote is left unanswered any more.
Savings 2–4 h per weekThe site manager reports the variation order via a mobile form, the system creates it in the project, generates the variation notice and monitors the deadlines from the construction contract or VOB/B. You can see at any time which variation order has been notified, quoted or commissioned.
Impact No variation order slips throughPhotos and daily reports from the phone are automatically assigned to the right construction project, sorted by date and stored in your project archive, for example in SharePoint. In the event of a defect complaint or a query, the documentation is found in minutes instead of hours.
Savings 1–2 h per week and siteExemption certificates, clearance certificates, A1 certificates: the system monitors their validity, automatically requests expiring records from the subcontractor and lets you know when something is missing, before the crew is on site.
Impact Complete records with no gapsBased on construction progress or payment schedule, the system reminds you of due progress invoices and prepares the draft with the project data. Outstanding items are followed up automatically and politely, before they weigh on your liquidity.
Impact Money comes in soonerWe don't put a new isolated solution next to your industry software. We connect CRM, email, filing and costing so that data only has to be entered once.
Connectorn8n connects your CRM, email inbox, industry software and filing, hosted in Germany on request. It runs the follow-up chain, photo filing and deadline monitoring, without anyone having to click.
Many construction firms have long been working with Outlook, Teams and Excel. We build on that: project folders in SharePoint, automatic filing of reports and photos, approvals directly in Teams.
Which stretch comes first is decided by the bottleneck, not by the tool. On the overview page we show how we analyse, prioritise and automate processes at a fixed price.
From the initial analysis to running automation in 30 days, at a fixed price instead of an open timesheet.
60 minutes, no obligation. We go through your stretch from enquiry to final invoice and find the workflow that costs you the most time or money.
You receive a quote with a fixed scope and a fixed price. It states which systems we connect and what will run automatically in the end.
We build the automation and test it with your real cases, together with the office and site management. Operations carry on as normal throughout.
You receive documentation and training, and every automation is traceable. You keep control and can carry on working on it yourself.
Accounting, HR, vehicle fleet: the same building blocks also work away from the construction site. On the Process automation service page you can see the full picture.
In the free initial analysis (60 minutes, no obligation) we go through your workflows between the site and the office. Afterwards you know what is worth doing first and what it costs at a fixed price.
No. We automate around your existing industry software, your email inbox, and your file storage. Digitalization in construction companies rarely fails because of the software itself, but because of the gaps in between, and that is exactly what we close.
Yes, as soon as inquiries regularly go unanswered or offers are not followed up. A CRM with automation ensures that every inquiry is captured and every offer is followed up. The benefit comes less from the software than from the follow-up chain behind it, and that is what we set up.
The site manager uploads photos and reports via a simple app or a Teams channel, the automation sorts them by project and date and files them in the project storage. No one has to sort photos from their phone in the evening, and in the event of a defect claim, the documentation is complete.
Yes, with the organizational side: recording supplementary claims, generating notices, monitoring deadlines and status. What belongs in terms of content in a notice and a supplementary offer is something you clarify with your construction lawyer. We do not provide legal advice, but we make sure that no supplementary claim and no deadline is ever missed.
We work at a fixed price: after the free initial analysis, you receive an offer with a fixed price and fixed scope. Typically, the first building block is implemented in 30 days, after which you decide whether and where to continue. So you know the cost in advance, instead of paying an open timesheet.
