Automating onboarding means letting a single trigger, such as the signed contract, set off the entire follow-up chain: task packages, IT tickets, calendar invitations and folder structures. NordFlux builds this chain for new employees, clients and projects, instead of running it through notes, Excel and word of mouth the way it works today. No one has to remember that someone else has to remember.
The contract is signed, then nothing visible happens for weeks. On day one the new colleague stands in front of an empty desk, and three departments point at each other.
One trigger, one defined chain, clear owners. These are typical workflows from our projects.
As soon as the signed employment contract comes back, the chain starts: task packages for HR, IT and the relevant department, calendar invitations for day one, a welcome email with all the information. Every step has an owner and a deadline.
Savings 3–6 h per new hireFrom the master data, tickets are created automatically for the user account, Microsoft 365 licence, group memberships and hardware order, scheduled to the start date. IT works through a clear list instead of sorting through word of mouth.
Impact Laptop and access ready on day oneFrom a maintained template, a checklist is created for each new hire in Microsoft Planner or your task tool, with owners, deadlines and automatic reminders. Briefings such as occupational safety or data protection are tracked until they are done.
Savings no Excel upkeep, no chasing by phoneA new client or a new project triggers the same mechanism: a folder structure in SharePoint to your standard, a Teams channel, a kick-off appointment with the right people, a welcome email to the client. Every project starts equally clean.
Savings 1–2 h per project startThe leaving date starts the reverse direction: access is revoked on the cut-off date, licences are released, forwarding is set up, hardware return and handover tasks are scheduled. At the end there is a record proving that nothing was left open.
Impact no open access after departureMost SMEs do not need new HR software. We build the chain with what is already included in your Microsoft 365 contract, and only add where something is missing.
Microsoft standardThe trigger comes from a form, list or mailbox, and Power Automate distributes tasks, tickets and appointments from it. It runs in your Microsoft 365 environment, without an additional server landscape.
Checklists in Planner, folder structures in SharePoint, communication in Teams, accounts and access via Entra ID. We connect these building blocks so that onboarding runs by itself within them.
Beyond MicrosoftIf your HR administration, time tracking or ticketing system does not come from the Microsoft world, n8n connects the systems. Self-hosted on request, so that personnel data never leaves your house.
From the first conversation to a running onboarding chain in 30 days, at the fixed price agreed beforehand.
60 minutes: we go through your onboarding as it works today, from the signed contract to the first working day, and find the points where it gets stuck.
You get the planned chain in black and white: trigger, steps, owners, systems. Along with a fixed price instead of open timesheets.
We build the automation in your environment and test it with a real new hire or a trial run before it goes live.
Your team learns to adjust checklist templates and workflows themselves. You keep control, and we remain available as a contact on request.
Leave requests, approvals, document filing: if more runs by word of mouth in daily work than just onboarding, it is worth looking at your entire Microsoft 365 environment. That is usually where the fastest further automations lie.
In the free initial analysis we go through your onboarding in 60 minutes and show which steps can be automated. No obligation, no sales pressure.
No, in most SMEs the existing Microsoft 365 environment with Power Automate, Planner and SharePoint is enough. If you already use HR software such as Personio, we use it as the trigger and build the chain behind it. You only buy new software if something is genuinely missing.
You get a fixed price after the free initial analysis, depending on how many systems and steps are part of your chain. A pure employee onboarding in Microsoft 365 is significantly smaller than a chain spanning HR software, ticketing system and hardware ordering. There are no open timesheets with us.
Usually 30 days from the order to the running chain, that is how our model is built. The precondition is that your current process is captured cleanly in the initial analysis and the people responsible are reachable for questions. Very branched chains spanning many systems can take longer, and we tell you that in advance.
Yes, and it is often the more important part, because open access after departure is a real security risk. The departure date automatically triggers the revocation of access, the release of licenses and the return of hardware. At the end, a log documents that all steps have been completed.
The chain runs in your own Microsoft 365 environment or, on request, with self-hosted n8n on German servers; personnel data does not travel to third-party services. We control access via permissions so that salary data does not end up with IT and ticket data does not end up with HR. Every step is traceably logged.
