Automating onboarding means letting a single trigger, such as the signed contract, set off the entire follow-up chain: task packages, IT tickets, calendar invitations and folder structures. NordFlux builds this chain for new employees, clients and projects, instead of running it through notes, Excel and word of mouth the way it works today. No one has to remember that someone else has to remember.
The contract is signed, then nothing visible happens for weeks. On day one the new colleague stands in front of an empty desk, and three departments point at each other.
One trigger, one defined chain, clear owners. These are typical workflows from our projects.
As soon as the signed employment contract comes back, the chain starts: task packages for HR, IT and the relevant department, calendar invitations for day one, a welcome email with all the information. Every step has an owner and a deadline.
Savings 3–6 h per new hireFrom the master data, tickets are created automatically for the user account, Microsoft 365 licence, group memberships and hardware order, scheduled to the start date. IT works through a clear list instead of sorting through word of mouth.
Impact Laptop and access ready on day oneFrom a maintained template, a checklist is created for each new hire in Microsoft Planner or your task tool, with owners, deadlines and automatic reminders. Briefings such as occupational safety or data protection are tracked until they are done.
Savings no Excel upkeep, no chasing by phoneA new client or a new project triggers the same mechanism: a folder structure in SharePoint to your standard, a Teams channel, a kick-off appointment with the right people, a welcome email to the client. Every project starts equally clean.
Savings 1–2 h per project startThe leaving date starts the reverse direction: access is revoked on the cut-off date, licences are released, forwarding is set up, hardware return and handover tasks are scheduled. At the end there is a record proving that nothing was left open.
Impact no open access after departureMost SMEs do not need new HR software. We build the chain with what is already included in your Microsoft 365 contract, and only add where something is missing.
Microsoft standardThe trigger comes from a form, list or mailbox, and Power Automate distributes tasks, tickets and appointments from it. It runs in your Microsoft 365 environment, without an additional server landscape.
Checklists in Planner, folder structures in SharePoint, communication in Teams, accounts and access via Entra ID. We connect these building blocks so that onboarding runs by itself within them.
Beyond MicrosoftIf your HR administration, time tracking or ticketing system does not come from the Microsoft world, n8n connects the systems. Self-hosted on request, so that personnel data never leaves your house.
From the first conversation to a running onboarding chain in 30 days, at the fixed price agreed beforehand.
60 minutes: we go through your onboarding as it works today, from the signed contract to the first working day, and find the points where it gets stuck.
You get the planned chain in black and white: trigger, steps, owners, systems. Along with a fixed price instead of open timesheets.
We build the automation in your environment and test it with a real new hire or a trial run before it goes live.
Your team learns to adjust checklist templates and workflows themselves. You keep control, and we remain available as a contact on request.
Leave requests, approvals, document filing: if more runs by word of mouth in daily work than just onboarding, it is worth looking at your entire Microsoft 365 environment. That is usually where the fastest further automations lie.
In the free initial analysis we go through your onboarding in 60 minutes and show which steps can be automated. No obligation, no sales pressure.
Nein, in den meisten KMU reicht die vorhandene Microsoft-365-Umgebung mit Power Automate, Planner und SharePoint aus. Wenn Sie bereits eine Personalsoftware wie Personio einsetzen, nutzen wir sie als Auslöser und bauen die Kette dahinter. Neue Software kaufen Sie nur, wenn wirklich etwas fehlt.
Sie bekommen nach der kostenlosen Erstanalyse einen Festpreis, abhängig davon, wie viele Systeme und Schritte in Ihrer Kette stecken. Ein reines Mitarbeiter-Onboarding in Microsoft 365 ist deutlich kleiner als eine Kette über HR-Software, Ticketsystem und Hardware-Bestellung. Offene Stundenzettel gibt es bei uns nicht.
In der Regel 30 Tage von der Beauftragung bis zur laufenden Kette, so ist unser Modell aufgebaut. Voraussetzung ist, dass Ihr heutiger Ablauf in der Erstanalyse sauber erfasst wird und die Verantwortlichen für Rückfragen erreichbar sind. Sehr verzweigte Ketten über viele Systeme können länger dauern, das sagen wir vorher.
Ja, und das ist oft der wichtigere Teil, weil offene Zugänge nach dem Austritt ein echtes Sicherheitsrisiko sind. Das Austrittsdatum löst automatisch das Entziehen von Zugängen, die Freigabe von Lizenzen und die Hardware-Rückgabe aus. Am Ende dokumentiert ein Protokoll, dass alle Schritte erledigt wurden.
Die Kette läuft in Ihrer eigenen Microsoft-365-Umgebung oder auf Wunsch mit selbst gehostetem n8n auf deutschen Servern, Personaldaten wandern nicht an fremde Dienste. Zugriffe regeln wir über Berechtigungen, sodass Gehaltsdaten nicht bei der IT und Ticketdaten nicht bei HR landen. Jeder Schritt ist nachvollziehbar protokolliert.
