Digital employees take over the assembly-line work behind the scenes in commercial cleaning: logging sick leave and suggesting replacements, collecting proof of service, and invoicing routine cleaning per contract every month. Your time tracking and site software stay in place, we connect them and take the paperwork off your hands.
Cleaning happens early, late, and on weekends, with many mini-jobbers and high turnover. Dispatch spends the day on the phone, while administration is left chasing proof of service and invoices.
We start with the processes that repeat every day and slow down dispatch and administration. Every step stays visible and controllable for you.
A sick-leave report by call or message is captured in a structured way, assigned to the affected site, and a suitable substitute from your pool is suggested. Dispatch confirms with a click, and the client is informed automatically if needed.
Impact Replacement found in minutes instead of on the phoneThe recurring shifts per site, time, and cleaner are generated from the cleaning schedule and redistributed in case of absences. Travel routes and site sequences are taken into account, so no cleaner is sent across town unnecessarily.
Savings 3–6 hrs per week in dispatchCleaners check in on site via QR code or app, quality checks are documented with photos and collected per site. The client receives the proof automatically, instead of someone having to chase paper site logbooks.
Impact Fully documented and auditable proofThe monthly routine cleaning is invoiced automatically per contract, and recorded additional services such as window or deep cleaning flow into the invoice as a line item. For the e-invoicing requirement, invoices go out to your clients in the required format.
Savings 4–8 hrs per month in accountingSite master data, cleaning intervals, key and access rules live in one place, and deadlines such as the quarterly deep clean or a contract end are triggered as tasks in time. Nothing depends solely on the site manager's memory anymore.
Impact no more missed deadlinesWe don't replace your time tracking and site software, we attach the automation on top and connect the systems you already use. Tool-agnostic, chosen by use case, not by partner program.
AutomationWith n8n we chain the steps from sick-leave reporting through rescheduling to invoicing, and connect time tracking, site software, and accounting. The workflows can run self-hosted under German data sovereignty on request and remain traceable for you.
An AI phone assistant takes sick-leave calls and site inquiries in a structured way around the clock, even early before shift start. It documents cleanly, assigns them to the correct site, and puts genuine emergencies through according to your rules.
Shift and route planning for your cleaning staff is generated from the cleaning schedules and redistributed automatically in case of absences. This way dispatch and staff can see at any time who is scheduled where and when.
We start with a clearly defined process and deliver at a fixed price, not by open timesheet. This way you see the result on your own site before investing further.
In 60 minutes we look at your dispatch and administration and identify the process with the greatest leverage, often sick-leave handling or the recurring invoice.
You receive a concrete proposal with a fixed price and a clear scope. No open timesheet, no surprises on the invoice.
We build the first workflow, connect it to your time tracking and site software, and test it on real sites. Your team is trained and keeps control at all times.
Once the first process runs smoothly, we tackle the next one. You decide step by step what gets automated next.
If recurring per-site invoicing and the e-invoicing requirement are your biggest pain point, it's worth taking a closer look at e-invoicing. There we show how invoices are automatically generated and sent in the required format.
In the free initial analysis, we spend 60 minutes going through your processes and pinpoint exactly where automation pays off. No obligation and no sales pressure.
No. Your time tracking and your site or industry software remain the leading system, we attach the automation on top and connect the processes. Whether you use common cleaning software or an in-house solution, we dock onto existing interfaces, email inboxes, and exports.
The sick-leave report by call or message is captured in a structured way, assigned to the site, and a suitable substitute from your pool is suggested. Dispatch confirms or changes the suggestion, after which the client is informed according to your rules. You decide what runs automatically and where a human decides.
Yes, cleaners check in on site via QR code or app, and quality checks are documented with photos. The proofs are collected per site and provided to the client automatically, instead of someone having to collect paper site logbooks. This makes the service fully auditable.
Yes, the monthly routine cleaning is invoiced automatically per contract, and recorded additional services flow into the invoice as a line item. Invoices go out to your clients in the required e-invoicing format. You review and release before anything goes out, if you prefer it that way.
Yes, data protection is the starting point of every implementation when it comes to staff data and site data. We work data-sparingly and can operate the processes under German data sovereignty, self-hosted on request. What gets processed remains traceable and documented for you, and you keep control.
