Automating supplier management means letting the cycle of order, delivery date, goods receipt and supplier rating run without constant follow-up. NordFlux builds this chain step by step, connected to your ERP or inventory system, from the order proposal through delivery tracking to verified goods receipt. You keep control over every single step.
The demand lives in the inventory system, the order in an email, the delivery date in a calendar, and the supplier rating in the buyer's head. In between, a person chases things by hand wherever something is stuck.
We take on the cycle from order demand to supplier rating piece by piece. You decide where it starts.
From minimum stock levels, orders, or purchase requisitions, an order proposal is created automatically with the right supplier and the stored terms. You approve it, and the order goes out by email or via the supplier portal instead of being pieced together by hand.
Savings 15–30 min per orderThe agreed date for every order is monitored. If it passes without goods receipt, an automatic reminder goes to the supplier and a notice to purchasing, before production or the customer is left waiting.
Impact Delays surface earlyAt goods receipt, the automation matches the delivery note and the order: quantity, item, and price. Discrepancies go to purchasing for clarification, correct deliveries are booked, without anyone comparing line by line.
Savings 2–4 h per weekOn-time delivery, quantity discrepancies, and complaints flow from ongoing operations into a rating per supplier. At the next award, you see at a glance who delivers reliably, instead of deciding by gut feeling.
Impact Decisions backed by dataTerms, minimum order quantities, and durations from framework agreements are stored and monitored. Before expiry or reaching a purchase threshold, the automation speaks up so renewal and renegotiation aren't missed.
Impact No missed deadlineWhich tool fits depends on your systems: ERP or inventory system with an interface, a Microsoft environment, or a legacy system without an API. We choose based on the use case, not a license catalog.
Flexible & self-hostedConnects inventory management, ERP, email inbox, and supplier portals via interfaces, optionally on a server in Germany. Good when your systems have APIs and data sovereignty over supplier and terms data matters.
Microsoft 365If your purchasing runs on Outlook, SharePoint lists, and Excel, Power Automate is often the shortest path for order approvals and date reminders. The license is usually already included in your Microsoft 365 package.
Legacy systems without an interfaceDoes your inventory system or ERP have no API for orders and goods receipt? A UiPath robot operates the interface like an employee: creating orders, booking goods receipt, filling in fields. Traceably logged.
From analysis to live automation in 30 days, at a fixed price instead of an open-ended timesheet.
In 60 minutes, we walk through your purchasing cycle, from order to goods receipt, and count the manual steps. Afterward, you see which parts pay off first.
You get a concrete proposal: which steps get automated, which systems get connected, what it costs. One price, no surprises.
We build the automation and test it with real orders and goods receipts from your everyday work. Your purchasing keeps running normally in the meantime.
You get clear documentation and a briefing for your team. Every automated step is logged and can be paused or adjusted at any time.
If it's more your invoice processing, contract management, or reporting that's stuck, the process automation overview page is the better starting point. There you'll find all areas of application at a glance.
In the free initial analysis, we go through your purchasing cycle together: 60 minutes, no obligation, by video or on site. You get an honest assessment of what's worth it for you and what isn't.
In most cases, yes. If your system has an interface, we connect it directly, for example with n8n or Power Automate. If it doesn't, a UiPath robot operates the interface like an employee. Which approach fits is something we clarify in the initial analysis.
The agreed date is monitored for every order. If it passes without goods receipt, an automatic inquiry goes to the supplier and a notice to purchasing, by email or in your usual channel. This way a delay comes to light before production or the customer is left waiting.
Yes, the automation matches the delivery note and the order by quantity, item, and price. If everything checks out, it's booked. If something deviates, the case goes to purchasing for clarification instead of quietly slipping through to invoice verification.
After the free initial analysis, you get a fixed price, not an open-ended timesheet. The amount depends on how many systems are connected and how many steps are to be automated. Many companies deliberately start with one piece, such as delivery date tracking, and expand later.
Yes, you set the rules and approve orders before they leave the building. Order proposals are created automatically, but they're only triggered after your approval, and every step is logged. The automation can be paused or adjusted at any time.
