NordFlux automates your applicant management: acknowledgement of receipt within minutes, documents filed in a structured way, the relevant department reminded with a deadline. Anyone who stays silent for days amid a skills shortage loses candidates to faster employers. You can digitalise your recruiting process without having to introduce a new HR software.
In many SMEs the recruiting process runs through an info@ mailbox and forwarded emails. That is exactly where the candidates you urgently need get lost.
We don't build a corporate workflow, we automate the steps where you lose candidates today.
Every application, whether by email, form or job portal, triggers a personal acknowledgement of receipt within a few minutes. With a contact person, the next step and a realistic timeframe instead of a standard phrase.
Impact Reply in minutes instead of daysCover letter, CV and references are pulled automatically from the email and filed per candidate, for example in SharePoint with clean naming by position and date. No more searching for the PDF in the third forwarded email.
Saving 15–30 min per applicationThe responsible department is sent the documents automatically, with a clear deadline for feedback. If no answer comes, the system keeps reminding until a decision is documented.
Impact No candidate is left waitingIf the department says yes, the candidate automatically receives an invitation with available slots from the real calendars of the people involved. The email ping-pong over an interview time disappears completely.
Saving 2–4 h per weekRejections go out on time and in your tone of voice, not weeks later as a bulk email. At the same time the system remembers the retention period for applicant data and reminds you of the deletion or initiates it.
Impact GDPR deadlines metWhether the application comes in via Outlook, through your website or from a job portal: we choose the tool to fit your environment, not the other way around.
Microsoft 365If your company works with Outlook, SharePoint and Teams, we build the recruiting workflow directly into Microsoft 365. Inbox, filing and reminders then run where your team is already working.
Flexible and self-hostedWhen applications come together from several sources such as a website form, job portals and email, n8n connects everything in one workflow. Self-hosted on request on a server in Germany, so your applicant data stays with you.
An AI agent reads incoming documents, assigns them to the right position and prepares draft replies. The decision on an invitation or rejection is still made by a person, the agent only takes over the tedious work.
From the first analysis to a running recruiting workflow in 30 days, at a fixed price instead of an open timesheet.
In 60 minutes we go through your current recruiting path: where applications come in, who decides, where things get stuck. No obligation and no preparation on your part.
You get a clear proposal: which steps are automated, which systems are involved, what it costs. One price, no surprises.
We build the workflow in your environment and test it with real cases before it goes live. Your team sees every step and can step in at any time.
You receive clear documentation and a briefing. The workflow belongs to you, you can adjust it yourself or have us carry on.
Invoices, enquiries, orders: the same logic of receipt, filing, forwarding and deadline works in almost any process. On the overview page you can see what else can be automated in your company.
In the free initial analysis we work it out together: 60 minutes, no obligation, with your real recruiting process. Afterwards you know whether the automation is worth it for you.
No, in most SMEs it is enough to connect the existing systems. We automate on the basis of Outlook, SharePoint, your website form or job portal submissions. Dedicated recruiting software only pays off with a very high volume of applications, and even then it can be integrated into the workflow.
In practice, up to six months after the process is concluded is common, because deadlines are based on the German General Equal Treatment Act (AGG); after that the data is deleted. Longer retention, for example for a talent pool, requires the applicant's explicit consent. The automation monitors these deadlines and reminds you of deletion. The specific deadline for your company should be clarified with your data protection advisor; we deliver the technical implementation, not legal advice.
A fast, well-worded automatic reply feels more personal than two weeks of silence. We write the templates together in your tone, with a real contact person and a concrete next step. Everything that needs individual judgment stays with your people.
Automating applicant management costs a fixed price at NordFlux, which we name after the free initial analysis. How high it turns out depends on how many incoming channels and steps are involved, but you get a fixed price for the implementation, not an open timesheet. As a digitalization consultancy, we can also check whether BAFA funding is available for your project.
An automated application process is usually ready to use at NordFlux within 30 days. We work in the 30-day model: from the initial analysis through concept and implementation to handover. A workflow of receipt confirmation, filing and forwarding often runs productively after just two to three weeks. After that, we extend it as needed with appointment suggestions, rejections and deletion deadlines.
